King Fahd Library: 40 days deadline for deposit… excluding advertisements and commercial contracts

Introduced King Fahd National Library The draft executive regulations for the deposit system through the “Estalaa” platform, in a step aimed at organizing the process of registering, depositing and documenting Saudi intellectual production, enhancing its protection, and ensuring its availability in accordance with the applicable regulatory frameworks.

The regulations aim to create an integrated regulatory framework that keeps pace with cultural, cognitive and technical developments, and ensures the preservation of Saudi intellectual production in its various forms, whether printed, digital or audio. And visually.

It contributes to unifying deposit procedures and enhancing the reliability of national records of intellectual production, thus supporting researchers, authors, publishers and academic bodies.

The regulations stipulate that literary and scientific works are subject to deposit with the library, whenever they are prepared for publication and circulation among people, and include books, booklets, pamphlets, dictionaries, dictionaries, encyclopedias, official and private periodicals and newspapers, conference proceedings, atlases, maps, educational materials, bibliographies and guides, in addition to government publications in all their forms.

Includes Audio-visualand audio-visual works, such as films, audio books, interactive digital content, tapes, discs, film thumbnails, blind publications, and computer tapes and cylinders. The scope of deposit also extended to include works of art, such as paintings, illustrations, photographs, maps and charts, genealogical paintings and postage stamps.

The list included works in which the name of the author or publisher was not mentioned, where the printer or producer is responsible for the deposit, in addition to works issued for the purpose of publication or general circulation, whether limited or short copies, printed or digital.

The list stated that the deposit provisions apply to any work issued. Or it is published within the Kingdom of Saudi Arabia, and it also applies to works published outside it if the authors, printers, publishers or producers are Saudi, or are issued by Saudi government agencies.

With regard to official, semi-official and private Saudi newspapers and magazines, and university theses and dissertations, the regulations have excluded them from the requirement of publication and circulation, while requiring institutions inside the Kingdom, and Saudi educational or cultural attachés abroad, to deposit a copy of them with the library.

It specified The list is a group of works excluded from the provisions of the system, including commercial and non-commercial advertisements, price lists, invitation, visit and congratulation cards, personal cards, and post cards.

patents, shares, documents, securities and cash, forms of sales and lease contracts, and government publications of a confidential nature are excluded, in addition to research, administrative or commercial forms and questionnaires.

The regulation stipulates that the competent department shall update the list. The excluded works are periodically published on the official website of the library after the approval of the Board of Directors.

The regulation clarifies that the responsibility for depositing falls, according to the order, on the author if he publishes his work himself, then the printer if he prints the work at his expense or his name appears on the work, then the producer if he finances the production of an artistic work, then the publisher, then the universities, colleges and institutes that approve letters within the Kingdom, and the Saudi educational or cultural attachés with regard to letters by Saudis abroad.

The regulations allowed the library to cooperate with government libraries in various regions of the Kingdom, to facilitate the performance of the deposit duty.

The regulations required registering the work before printing, producing, or publishing it, according to a form approved by the library, which includes the applicant’s data, personal or commercial information, the title and type of work, a digital copy of it, publishing permission, and official authorization when there are multiple authors, in addition to the date of production, the physical description of the work, and the international unified number, if any.

The regulations affirmed the responsibility of the applicant for the accuracy of the data provided, and gave the library the right to request additional documents for verification, and it also permitted The registration application is rejected if the information is incorrect or there are problems related to the content of the work or intellectual property rights.

The regulations regulate the mechanism for dealing with modified or independent works, where the work is considered an independent version if it is submitted for the first time, or is issued in separate parts, or introduces fundamental changes exceeding 20% of the original content, or is reproduced in a new format or media, or the modification results in the creation of an independent intellectual property right.

The regulations allow the applicant to object. On the library’s decisions within thirty days from the date of notification, in accordance with the approved procedures.

The regulations set clear time limits for depositing, as newspapers and magazines are deposited on the day of their issuance, and university theses after their approval, while the rest of the works are deposited within forty days from the date of issuance of the registration card, with the possibility of extending the deadline for an additional ten days for once.

The regulations specify the number of copies that must be deposited according to the type of work, while allowing digital depositing of originally produced works to be sufficient. In digital form, and conducting precise technical, bibliographic and digital checks to ensure the safety and quality of copies.

The regulations stipulate the issuance of a deposit certificate to the depositor, and maintaining a comprehensive national register of the deposited works, making it available for viewing in accordance with the regulations.

It obliges the depositor to notify the library of any changes occurring in the work within seven working days, and to respond to the library’s inquiries within five days.

In the event that permission to publish any work is withdrawn after its deposit, The associated record data shall be suspended, with the library retaining copies for historical preservation purposes without making them available for circulation.

The regulations affirmed the Council’s right to amend them whenever the public interest requires, provided that they are published in the Official Gazette and come into effect thirty days after the date of their publication.